Privacy Policy

Effective for registrations and website use relating to the SOEHPON International Conference 2026.

1. Who We Are

This website is operated by the Society of Occupational and Environmental Health Practitioners of Nigeria (SOEHPON) for the administration and management of the SOEHPON International Conference 2026.

Official website: https://conference2026.soehpon.com

2. Information We Collect

During conference registration, abstract submission, payment processing and general interaction with the website, we may collect the following information:

• Full name
• Professional title
• Organisation or institution
• Email address
• Telephone number
• Country and state of residence
• Billing and payment information
• Conference category and participation details
• Passport photograph or uploaded identification documents where applicable
• Abstracts, papers and supporting documents
• IP address, browser type and device information
• Login credentials for registered users
• Communication preferences

3. How We Use Your Information

Your information may be used for the following purposes:

• Processing conference registrations and payments
• Issuing receipts, confirmations, accreditation passes and certificates
• Managing abstract submissions and peer review processes
• Communicating important conference updates
• Providing customer support
• Maintaining conference records and administrative reporting
• Preventing fraud, abuse, unauthorised access or duplicate registrations
• Improving website performance and conference services
• Complying with legal and regulatory obligations

4. Payment Information

Payments made through the conference platform are securely processed through approved third-party payment gateways, including Paystack.

SOEHPON does not directly store full debit or credit card information on its servers.

5. Uploads and Verification Documents

Some registration categories may require users to upload supporting documents such as student identity cards, admission letters, NYSC call-up or posting letters, membership verification documents and passport photographs.

These documents are collected strictly for conference verification and eligibility assessment purposes and will not be publicly displayed without consent.

6. Cookies

This website may use cookies and similar technologies to maintain login sessions, remember user preferences, improve website performance, analyse usage behaviour and support security.

You may disable cookies through your browser settings, although some website features may not function properly.

7. Comments and Interactive Features

If comments, feedback forms or discussion features are enabled, we may collect information entered into forms, IP addresses, browser details and metadata associated with submitted content.

8. Embedded Content from Third Parties

Some pages may include embedded content such as videos, maps, images, social media feeds or external documents. Embedded content from third-party websites behaves as though you visited those websites directly.

9. Who We Share Your Data With

We do not sell or rent personal information to third parties. However, limited information may be shared with:

• Payment processors
• Conference management personnel
• Technical service providers
• Abstract reviewers and scientific committees
• Legal or regulatory authorities where required by law

10. Data Retention

We retain personal data only for as long as necessary to administer the conference, maintain participant and financial records, resolve disputes and meet legal, tax, audit or security obligations.

11. Data Security

We implement reasonable administrative, technical and organisational safeguards to protect personal information against unauthorised access, loss, theft, alteration, misuse or disclosure.

12. Your Rights

Subject to applicable laws, users may request access to their personal data, correction of inaccurate information, updates to registration details, deletion of personal information or a copy of their stored personal data.

13. International Participants

As the conference welcomes participants from multiple countries, information submitted through the platform may be processed in Nigeria or in jurisdictions where authorised service providers operate.

14. Changes to this Privacy Policy

SOEHPON reserves the right to update or modify this Privacy Policy at any time. Updated versions will be published on the conference website.

15. Contact Information

For questions relating to this Privacy Policy, please contact the conference organisers through the official conference website: https://conference2026.soehpon.com